City of Jeffersontown Council Chambers
City of Jeffersontown approached us with a need to provide the technology to resolve several issues they had preparing for and during their Semi-Monthly City Council meetings. The items they wanted resolved were:
- Reduce time, paper and streamline the process of getting informational packets to city council members before each meeting.
- Provide a way for citizens in the audience & council members to see meeting agenda, presentations and other visual aids during the meeting.
- Provide a way for citizens to attend the meetings without having to drive to city hall.
Our first step was to install a web cam that streams the City Council meetings live to an Internet site for viewing. This site also records and archives the meetings for viewing at a later time. The next step was to implement a system that allowed the documents (packet) that were printed and delivered to council members each month to be created electronically and delivered via email. This reduced costs of printing and allowed for a quicker and less expensive delivery method. Council members were give tablets that can receive, view and make notes on these electronic documents. The final step was the biggest and consisted of installing two 80″ monitors that are audience facing and seven 15″ monitors that are council facing, that all display the same image from a main controller. This allows everyone to see the same information at the same time. This final step also included an input to the controller that allows presenters to connect & display their presentations to all monitors.
This project required work from 2 of our 3 departments at Technology Plus. Our I.T. Department designed the system that allows the computer and controller to connect to the multiple displays. They also designed the wireless network to extend into the council chambers to be accessible by guests and still maintain the security of the local network resources. Our I.T. Department worked closely with our cabling department to ensure the correct cables were installed for the connectivity of all devices. The cabling department also installed the monitors, webcam, wireless and other devices mounted to the walls, ceilings and into existing casework. Having the expertise within these two departments to design, procure, install and integrate this solution is what makes Technology Plus an all-inclusive solution provider.